Increase your profitability through accurate time tracking.

At Poool, we make a clear distinction between general working hours and project hours worked. That's why Poool divides them into separate overviews. At the heart of every project manager's work is our clear and efficient time management system. See for yourself and save valuable time the smart way.

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Alles im Blick.

Check. Approve. Done.
Ka-ching. 💵

Maximum control for project managers: All hours booked on projects by your team are collected centrally in the time management system. From here, you can manage the recorded times with a single click: Approve the hours for billing or reject them. Once you have approved them, the data is sent directly to the accounting department for billing, fully automatically and without any manual intermediate steps.
Identify productivity gaps and take action

Identify productivity gaps and take action

Our working time reporting provides employees and managers with complete transparency regarding how effectively the hours worked are being utilized. Whether unexpected delays in internal processes or early project completions, you can identify productivity gaps and take immediate action.

The key benefits for...
Project manager
  • Project managers can see at any time how many hours have already been spent on projects and how much budget is still available. This enables proactive renegotiation with the customer before gross profit is jeopardized.
  • Granular control allows you to check, approve, reject, or correct bookings down to the hour. This ensures 100% accurate invoicing and avoids audit risks.
Management / CEO
  • Understand which services and positions are actually in demand in your company. Management gains deep insight into which services are provided most frequently and which resources are required.
  • Analyze the actual workload from current and past customer projects. This solid data basis is crucial for reliably calculating your teams' capacity utilization. This allows you to minimize idle times and bottlenecks.
Controlling
  • Forget about manually collecting status updates. With our project time tracking, the current performance status of every project and task can be accessed at any time at the touch of a button. This saves time and communication effort.
  • The performance level of each project can be assessed objectively and comprehensively. On this basis, you can make data-driven and reliable decisions about budget approvals, resource allocation, and strategic adjustments.
  • Controlling is provided with an immediate, proactive control mechanism. In the event of deviations from the budget or schedule, the system immediately signals when critical paths are at risk or the project threatens to fall below the profitability threshold.
Team Member
  • Time entries can be completed in just a few seconds—via desktop or mobile app. This keeps the effort to a minimum, ensures high acceptance within the team, and provides management with complete, up-to-date data.
  • Every employee receives a clear overview of how they use and allocate their working time. This transparency allows you to review your priorities and identify time wasters.
  • The employee can decide independently and with confidence whether to use the remaining project hours for optional detailed work. Since the remaining budget balance is clearly visible, you can maximize product quality.
Poool review: Joana Engel-Soulakis
Joana Engel-Soulakis
SYZYGY Group | Germany
„The measurable benefits are that we have become much faster in everything we do. Processes, billing, approvals, etc. And on top of that, there is the partnership-based collaboration.“
Which one is yours?Many paths - one goal
Personal overview
  • This is not only where you can record the time spent on project work. Here you will find everything related to working hours.
  • Internal price lists automatically feed project time recording into the project budget evaluation, for example.
  • Use the stopwatch to track your work or project time down to the second.
Widgets
  • Widgets on the dashboards enable completely customized types of hourly bookings.
  • Thanks to a wide variety of approaches to time tracking, every employee can find their ideal method.
Quick access bar
  • Project hours can be booked very easily using the quick access bar.
  • Select a project, add hours using quick selection, and save—done.
  • If necessary, notes can be added to time bookings to inform supervisors.
Poool Mobile App
  • Time tracking is possible from anywhere via a mobile app solution.
  • Start tracking your time easily on your smartphone without having to unpack your laptop.
  • No more notes, no more “I'll remember that,” no more digging out your laptop and searching for Wi-Fi!
Internal project times
  • If internal projects are pending, these can also be recorded at the project level.
  • In order to determine employee productivity, it is important to also record internal hours worked.
Many paths - one goal

Poool is also your perfect partner.

  • Unlimited, free support
  • Bilingual team of experts
  • Help with functions & processes
  • Personalized and friendly support

Poool's intuitive interface and innovative features have transformed our workflow. We're now able to work more efficiently and collaboratively than ever before. The detailed reports provide valuable insights into our data, allowing us to make informed decisions and track our progress towards our goals. The customer service is exceptional, with quick and helpful responses to our questions. Poool has exceeded our expectations and become an invaluable tool for our business. - Dipl. Ing. Clemens Kerschbaumer

Dipl. Ing. Clemens KerschbaumerCK Ziviltechniker GmbH5 Sterne

Poool has been a true partner from the very beginning. I appreciate the personal contact on-site and the simple and optimized handling of the tool. The most important key figures are always available at the push of a button, which makes planning much easier.

Florian KoflerHoch3 GmbH5 Sterne

Poool has become essential for managing our agency's workflow. It helps our entire team stay organized and work more efficiently. Plus, it's incredibly easy to use!

Armin KünigImagine GmbH5 Sterne

Poool has transformed the way we work at IMARK. Since 2018, we've been using it for time tracking, project management, accounting, and reporting. It's easy to use, customizable, and the support is fantastic. Highly recommended!

Katrin EggerInstitut für Marketing – Strategieberatung GmbH & CoKG5 Sterne

Thanks to poool, we were able to automate crucial elements of our daily workflow, not only saving an enormous amount of time but also gaining valuable insights through detailed reporting.

Philip GrobShuttle Design Studio Grob & Nath GbR5 Sterne

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