Travel expense report

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Travel expense report

No more paperwork chaos:
Settle travel expenses directly.

Travel expense reports can be tedious. But with Poool, this task becomes a breeze! Your employees can easily scan receipts using the app and send them directly to the accounting department or their supervisor for approval.

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Built for fast accounting processes

Your accounting department will thank you

Your employees can submit their travel expense reports directly in Poool. Approval processes ensure that scanned receipts are sent directly to the accounting department, where they only need to be posted. This means your employees get their money quickly and no tasks are left undone.

No more need for a
laptop or Wi-Fi!

Submit expense reports in seconds: scan receipts, enter data, send via the Poool app. Your employees will be reimbursed for their expenses in no time. Forget about cumbersome processes—Poool significantly speeds up your travel expense reporting.

The data hub for your success!

Everything in one place.

Poool is used by its users as a data hub that makes the entire company clearer and faster.

Incoming invoices feed into your company evaluations, project budgets, and other key figures that are ultimately necessary for evaluating successful projects.

The key benefits for...

Project manager

Project managers can see at any time and in detail which travel expenses and activities have been incurred within the scope of the entire project. This complete transparency enables immediate control against the travel expense budget.
Review and approve submitted travel and expense claims in a targeted manner within the available project budget. The integrated approval functions ensure that all expenses comply with internal guidelines.

Accounting

Thanks to our solution, the accounting department receives complete, accurate, and digitally recorded receipts and statements. The result: significant time savings and faster, error-free cost accounting.
The travel expense report automatically assigns receipts to the correct accounting accounts and provides error-free preliminary account assignment. This saves up to 80% of routine work and speeds up the monthly closing process.
Thanks to clearly defined substitution and fallback rules in the software, the travel expense workflow remains active at all times. Even if the project manager is unavailable, the accounting department can take over approval without delay.

Team Member

The digital, automated workflow significantly speeds up the reimbursement of expenses. This ensures a rapid return of liquidity and high satisfaction within the team.
Whether daily allowances, mileage allowances, or other expenses—all expenses are submitted via a single, central interface. This eliminates confusion caused by various forms and ensures consistent, error-free documentation.
The cumbersome process of collecting, storing, and scanning paper receipts is completely eliminated. Your employees simply take a photo using the mobile app, upload it immediately, and the receipt is digitally secured.

Joana Engel-Soulakis

SYZYGY Group | Germany

„The measurable benefits are that we have become much faster in everything we do. Processes, billing, approvals, etc. And on top of that, there is the partnership-based collaboration.“

Your accounting department will thank you

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