Time tracking

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Time tracking

Time is your most valuable asset. Know how its used.

Time is our most valuable asset. To give you a precise overview of how it is invested in your daily work, Poool clearly distinguishes between working time, project time, and internal expenses. Find out how you can make time tracking in your company simple and legally compliant.

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Which one is yours?Multiple options for time tracking

Personal overview

This is not just a place to record your working hours. Here you will find everything you need to know about working hours.
Use the available stopwatch, including time tracking types, to track your work or project time down to the second.

Widgets

Widgets on the dashboards enable completely customized types of hourly bookings.
Thanks to a wide variety of approaches to time tracking, every employee can find their ideal method.
Use the available stopwatch, including time tracking types, to track your work or project time down to the second.

Quick access bar

Project hours can be booked very easily using the quick access bar.
Select a project, add hours using quick selection, and save—done.
If necessary, notes can be added to time bookings to inform supervisors.

Poool Mobile App

Time tracking is possible from anywhere via a mobile app solution.
Simply start tracking your time on your smartphone without having to unpack your laptop.
No more notes, no more “I'll remember that,” no more digging out your laptop and searching for Wi-Fi!

Internal project times

If internal projects are pending, these can also be recorded at the project level.
In order to determine employee productivity, it is important to also record internal hours worked.

Customize according to your specifications.

Create absence types individually for your company

Das Poool sehr flexibel ist, haben wir bereits gelernt. So ist es nicht verwunderlich, dass sich auch die Arten von Abwesenheiten im System selbst hinterlegen lassen. Stellen Sie also Ihren Mitarbeitern ganz nach Ihrem Gusto Arbeitszeit- und Abwesenheits-Typen zur Verfügung. So maximieren Sie die flexibilität Ihrer Mitarbeiter und sparen sich wertvolle, administrative Zeit.

Use Poool however you need to.

Resource planning and absences available in one tool

If you or your employees are on vacation, Poool automatically ensures that all absences are visible system-wide and transparently. This information is seamlessly integrated into key areas such as time tracking, team widgets, resource planning, and our staffing tool.

Mobile time tracking via app

Egal wo du bist - die Zeiterfassung in der Hosentasche.

Mit der Poool App lassen sich aufgewendete Stunden ganz einfach auf Projekte buchen. Also nie wieder unterwegs den Laptop heraus kramen und per Hotspot eine Software öffnen, um Stunden einzutragen. Mach’s dir leicht. Mit der Poool App.

The key benefits for...

Human Resources Department

The HR department has immediate access to the entire history of employee data and time sheets. You can find all relevant, systematically collected information in one central location.
Demonstrate reliability and professionalism to your employees. With the ability to document time off (e.g., parental leave) and reduced or adjusted working hours upon return early on, accurate payroll processing is guaranteed.
Your HR department retains full control over all employee time accounts, overtime, and flexitime balances at all times. The system enables proactive reporting of impending expiration of vacation days or critical overtime balances.

Management / CEO

Management can rest assured that the HR team can work accurately, efficiently, and in compliance with the law. ERP-supported time tracking minimizes internal process risks and relieves management of operational concerns.
The central availability dashboard allows team leaders and supervisors to see in real time which employees are currently in the office, working from home, or visiting customers. This ensures efficient coordination of tasks.

Team leadership

Team leaders can approve vacation requests quickly and confidently, as potential conflicts or understaffing are automatically identified. This saves time-consuming queries and guarantees an efficient workflow.
Managers can see at a glance which employees are working at full capacity and which capacities are still available. With this detailed knowledge, you can redistribute tasks, avoid overload, and eliminate idle time.

Team Member

Track your hours conveniently via app or desktop. All recorded times, overtime, and flexitime balances are updated in real time. This means you are always up to date and have the basis for accurate payroll accounting at your fingertips.
Apply for vacation or submit sick notes conveniently. The instant document upload feature ensures that all supporting documents arrive digitally and on time at HR.
Every employee has a transparent and up-to-date overview of their accumulated overtime hours. This clarity allows you to reduce overtime independently and flexibly through time off in lieu.

Joana Engel-Soulakis

SYZYGY Group | Germany

„The measurable benefits are that we have become much faster in everything we do. Processes, billing, approvals, etc. And on top of that, there is the partnership-based collaboration.“

Komm ins Team der glücklichen ERP-Nutzer!